How to Use Dashes

There are two kinds of dashes you’re likely to need in your writing—em dashes and en dashes. Neither is the same as a hyphen, so don’t think you can substitute without anyone noticing. An en dash is traditionally the length of a letter n, while em dashes are—you guessed it—the length of an M.

- hyphen
– en dash
— em dash

Cats make great roommates—if you don’t mind the smoking—and terrible landlords.

The Em Dash—An Interruption

The em dash is what most of us think of when we think of dashes—a break in the flow of the sentence. It’s often used as a colon, to introduce or expand on what came before (see Colon vs. Semicolon for more on colons), as in the last sentence and in this section’s heading.

Em dashes commonly work in pairs to set off a word or phrase from the rest of the sentence. They’re a little more emphatic than a pair of commas but a little less off-topic than parentheses.

• Cats make great roommates—if you don’t mind the smoking—and terrible landlords.

In dialogue, a pair of em dashes can make room for an action, and a single em dash can show interrupted or faltering speech. (For more examples, see How to Punctuate Dialogue.)

• “He said he’d be walking the thylacine”—Shareena checked her phone—“right about now.”
• “Whatever you do, don’t push that—”

Occasionally, an em dash follows a word or words that introduce a sentence’s main clause.

• Revenge—that was the sisters’ goal.
• Aliens, spaceships, face-eating fungi—nothing fazed Felipe.

Em dashes are often put before the source of a quotation, though they are not obligatory.

If you can’t say anything nice, come sit by me.

—Dorothy Parker

Revenge—that was the sisters’ goal.

The Dash With Other Punctuation

When a comma, semicolon, or period falls next to a dash, the dash shoulders it off the page. But when a pair of dashes encloses a phrase ending in an exclamation point or question mark, that punctuation can stay.

• Your combat skills are inferior—at least, inferior to mine—but your fashion sense is unrivalled. (No comma before but.)
• Spade unwrapped a black bird—could it be the Maltese falcon?—and casually set it on his desk.
• It’s not like I have a crush on him—as if!—but he does have nice hair.

The En Dash

En dashes are used to express ranges, where you might otherwise write from…to… or between…and…. They can also be used instead of to.

• The average human heart weighs 250–300 grams.
• Randy’s Roller Disco is open Tuesday–Sunday.
• Eartha Kitt played Catwoman in the 1967–68 season of Batman.
• The Rome–Sydney flight was cursed by a jet-lagged strega.
• Our impromptu game of “flaming quidditch” ended in a score of 7–3 and a visit to the ER.

What you don’t want to do is combine en dashes with from or between. Use words or dashes, not both.

• The Countess plans to travel incognito from April 6–May 12. X
• Emile and his imps serve coffee daily from 7:00 a.m. to 4:00 p.m. ✓
• Don’t go near the castle August–October. ✓

• Mastering spatula combat can take between 3–4 years. X
• Improving your diction will require between 10 and 15 marbles. ✓
• Each morning I believe 5–7 impossible things before breakfast. ✓

Eartha Kitt played Catwoman in the 1967–68 season of Batman.

Dashes, Typography, and Spacing

The equivalent of an em dash in typescript--in case you’re stranded on a desert island with only a typewriter--is two hyphens. As for en dashes, you can probably get away with using a hyphen instead—in fact, the Associated Press prefers it. However, there’s no reason to be old-fashioned when you have a computer at your disposal. Programs like Word automatically transform two hyphens--without spaces--into an em dash and a single hyphen - with spaces - into an en dash. (More on this below.) Since computers can’t always read your mind, it’s good to know the keyboard shortcuts:

Mac

En dash: Alt + Hyphen

Em dash: Alt + Shift + Hyphen

Windows (use numeric keypad)

En dash: Alt + 0150

Em dash: Alt + 0151

Should you put spaces around your dashes? Most American style guides, including The Chicago Manual of Style, prefer closed em dashes—that is, em dashes without spaces. But many British publishers use open en dashes – that is, en dashes with spaces – instead, and The Elements of Typographic Style considers the open en dash aesthetically superior to the em dash.

Though the closed em dash is more widely used, both are correct, so the choice is up to you. However, don’t put spaces around your en dashes when they are expressing ranges or to; such en dashes should always be closed.

Your combat skills are inferior—at least, inferior to mine—but your fashion sense is unrivalled.

A final word on dashes—try not to use too many. It may be tempting—they're so handy—but more than one or two per page—three at most—will look choppy and may distract your reader. I am, myself, occasionally guilty of overusing the dash. I have certainly done so in this post—purely for pedagogical purposes, of course.

Quotation Marks, Part Two

[Part One]

Quotations marks are not, as some people seem to think, a good way to sexy up your signage with bizarre offers of “free” merchandise (meaning you have to pay?) or “special” deals (sounds suspicious). 

Though a member of the “weaker” sex, Claudette routinely thrashed bullies before breakfast.

Sneer Quotes

Putting quotation marks around a word is another way of saying “just kidding!” These so-called sneer quotes give a word an ironic or sarcastic spin. 

• Though a member of the “weaker” sex, Claudette routinely thrashed bullies before breakfast.
• Mikhail “borrowed” her Snuggie six months ago and has no intention of giving it back.

But don’t use quotation marks after the word so-called; that would be overkill.

Unfamiliar Words 

The first time you use a word or expression that might be unfamiliar to your readers, you may want to put it in quotation marks. It could be a technical term, a bit of obscure jargon, or a slang expression that’s out of keeping with the tone of your piece. You can skip the quotation marks for subsequent uses of the word. 

• For the Caesar salad dressing, you will need to “coddle” an egg.
• It is safe to say that Mr. Buckley was not “woke.”

Use this device sparingly, or you risk distracting your readers with too much punctuation. And don’t use it with widely familiar words, because that’s just annoying. 

• X   I’m “hip” to the kids and their “funky” slang!

Words as Words

If you want to talk about a word itself rather than its meaning (for example, “Do you spell ‘color’ with a u?”), quotation marks are a good way to clarify your intention and avoid confusion. Or you can do as I do and use italics instead; both are correct.

• Ming’s eight-year-old nephew confuses “cinnamon” with “synonym.”
• He won the spelling bee with syphilis.

Definitions and Translations 

You can put the meaning, or gloss, of a word in either quotation marks or parentheses. The same goes for English translations of foreign words.

• Blandishments is a word used here to mean “tight jeans and come-hither glances.”
• After achieving satori (sudden enlightenment), the monk dedicated himself to practical jokes.

After achieving satori (sudden enlightenment), the monk dedicated himself to practical jokes.

Quotation Marks with Other Punctuation

While commas may go before dialogue, they don’t belong in front of words or phrases that are closely integrated into the rest of the sentence. 

• Armin never would have told her to “keep the home fires burning” if he’d known her history of pyromania.
• He told her, “Playing with matches is all very well, but a good insurance policy will keep you warm at night.”

Though the British would disagree, Americans and most Canadians put periods and commas inside closing quotation marks. However, exclamation points, question marks, colons, semicolons, and dashes only go inside quotation marks if they’re part of the element—whether dialogue, title, or expression—being enclosed.

• Sulamith titled her essay on climate change “We’re All Doomed! Doomed!” 
• How could you forget the words to “Kumbayah”? 
• Coach’s pep talk included an inspiring line from Queen’s “Bohemian Rhapsody”: “Scaramouche! Scaramouche! Will you do the fandango?” 
• For the next class, read “From Weapon to Toy: A Concise History of the Yo-yo,” published in Modern Collector; the pamphlet “Walking the Dog and Other Tricks”; and “Yo Yo Ma: American Cellist.” 
• With typical ebullience, Emily Dickinson wrote “Because I could not stop for Death— / He kindly stopped for me—” 
• “Lice have certainly”—Mr. Jenkins paused and scratched his head—“never been a problem at this school.”

With typical ebullience, Emily Dickinson wrote “Because I could not stop for Death— / He kindly stopped for me—”

When Not to Use Quotation Marks

As covered above and in Part One, you don’t need quotation marks for epigraphs (quotations at the beginning of a work or chapter), after so-called, or for widely known terms and expressions.

You also don’t need quotation marks for proverbs, titles at the head of a document, or the words yes and no—unless they’re presented as dialogue.

• The guillotiners gruesomely embraced the adage that practice makes perfect.
• How could anyone say no to that scaly little face?
• Smiling widely, Puck replied, “Yes.”

Next time: The mysterious persistence of single quotation marks

How to Punctuate Dialogue

When you’re trying to decide which punctuation to put in your dialogue and where, start by looking at your sentence as a whole.

"That's not my ocelot."

For stand-alone dialogue, punctuation is pretty easy: just throw everything inside a pair of quotation marks.

• “That’s not my ocelot.”

When the dialogue is part of a larger sentence (for example, when it’s joined by an attributive phrase like “she said,” also called a dialogue tag or speech tag), put a period at the end of the sentence and put a comma inside the quotes where you’d otherwise put a period.

• “That’s not my ocelot,” she said.

You can only use one period per sentence, so save it for the grand finale. On the other hand, your dialogue should always start with a capital letter, even when it’s in the middle of a sentence.

• She said, “That’s not my ocelot.”
• Salomé drawled, “Fancy meeting you here,” and dove out the window.

In the first example, the period is doing double duty for the dialogue and the whole sentence, so you only need one. The same is true of question marks, exclamation points, and em dashes (used when speech is broken off or interrupted).

• Ye-jun said, “What the hell’s an ocelot?”
• He yelled, “That’s a wild animal, not a pet!”
• Ye-jun asked, “Is that—” He was abruptly cut off.

Unlike periods, however, these marks can also sit in the middle of a sentence.

• “Do mermaids get pruny fingers?” asked Rhyddian.
• “Don’t stay in too long!” he yelled.
• “Can mermaids—” he began, before thinking better of it.

“Do mermaids get pruny fingers?” asked Rhyddian.

Dialogue Plus Action

Sometimes speech tags muscle into the middle of a piece of dialogue. Set off the interruption with commas, the same way you would in a sentence without quotation marks.

• Kansas, she says, is the name of the star.
• “The map,” said Javier, “is incomplete.”

Note how the commas stick to the preceding word, as commas are wont to do, tucking themselves inside the quotes with map and outside with Javier. Also note the lower case is. The word isn’t starting a new sentence of dialogue, so it isn’t capitalized.

• “The map,” said Javier. “Is it complete?”

Now Javier’s dialogue has been broken into two sentences: “The map. Is it complete?” This gives his speech a faster pace and more abrupt tone.

• “The map.” Javier frowned. “It’s incomplete.”

“Javier frowned” isn’t a speech tag—you can’t frown words—but a description of Javier’s action. So it can’t piggyback on the dialogue; it needs to be its own sentence.

• “The map is incomplete.” Javier frowned.
• He stood and began to pace. “We’ll need Salomé’s tattoo to find the Lost Kingdom.”

Suppose we wanted Javier’s action to happen in the middle of his dialogue. Then we could set it off with a pair of em dashes.

• “The map”—Javier frowned—“is incomplete.”
• “We’ll need Salomé’s tattoo”—he stood and began to pace—“to find the Lost Kingdom.”

Note the lack of commas. The em dashes are enough punctuation here—commas would be overkill.

“The map,” said Javier, “is incomplete.”

Period or Comma?

A speech tag will hitch itself to a piece of dialogue using a comma, while an action phrase needs either its own sentence or a pair of dashes. But it’s not always easy to tell the difference between a speech tag and an action phrase. If you’re not sure, look at the verb. Is it some kind of verbalization—a way of speaking, no matter how unintelligible?

• “No cherubim are allowed in the bathroom,” Mira grumbled/mumbled/muttered/stuttered.
• “No cherubim are allowed in the bathroom.” Mira winced/shuddered/smiled/rolled her eyes.

The actions in the second example all happen apart from the dialogue, so they must form a separate sentence. If you want to convey action and dialogue happening simultaneously, you can combine your action with a speech tag.

• Mira rolled her eyes and said, “No cherubim are allowed in the bathroom.”
• “No cherubim are allowed in the bathroom,” said Mira with a wince.
• Smiling, Mira said, “No cherubim are allowed in the bathroom.”

Of course, some verbs can convey either action or speech.

• “I’m no adventurer,” he sighed.
• “I’m no adventurer.” He sighed.

The first example describes sighed dialogue, the second, dialogue followed by a sigh. A period or a comma creates a different sequence of events.

In your literary explorations, you may come across actions unrelated to speech being used as dialogue tags. Is this kosher? Can a character, for example, shrug a sentence?

• “I dunno,” he shrugged.

Call it artistic license. Part of creative writing, after all, is using language in unexpected ways. But we’re not all Shakespeare, so if you want to use this type of construction, be sure you know what rules you’re breaking—and that you have a very good reason.

Semicolons; or A Good Excuse to Quote Jane Austen

The question of how to use semicolons with dialogue is not likely to come up often, but that’s no reason not to quote this elegantly constructed sentence from Pride and Prejudice:

• “Kitty has no discretion in her coughs,” said her father; “she times them ill.”

A little rearranging may clarify this structure:

• “Kitty has no discretion in her coughs; she times them ill,” said her father.

Alternatively, Austen could have used two sentences instead of one.

• “Kitty has no discretion in her coughs,” said her father. “She times them ill.”

But where would be the fun in that?

“Kitty has no discretion in her coughs,” said her father; “she times them ill.”

Punctuation is a powerful tool: used well, it can convey a world of information to your readers without their even being aware of it.

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Caps Lock: How Not to Use It

There is a place for ALL CAPS—in texts, tweets, Facebook posts, and other very informal media—but it has no place in serious writing. When you find your fingers inching towards the Caps Lock key, consider the following alternatives first.

That's my octopus you're fondling!

The Exclamation Point

Yes! An exclamation point automatically ramps up the volume and intensity of a sentence.

• “Give me the location of the secret recipe! Now!”

But be sure to deploy your exclamation points sparingly—the less often you use them, the more impact they’ll have. And don’t make the mistake of doubling up on them or cramming in extra question marks. As the editors of The Chicago Manual of Style put it when asked about using a question mark and an exclamation point at the same time, “In formal writing, we allow both marks only in the event that the author was being physically assaulted while writing.” Punctuation is there to help, not to carry your sentences for you.

X	“What!!”
X	“What?!”
✓	“What!”
✓	“What?”

Italics for Emphasis

The last example brings us to our next all-caps alternative: italicization. Italics are a handy way to emphasize a single word within a sentence.

• Cut the red wire, not the yellow one.
• That’s my octopus you’re fondling!

They can also suggest shouting or heavy menace.

• “I’ll never tell you! Never!”
• “You’ll have plenty of time to reconsider after we lock you in the ball pit.”
• “Go to hell!”

Use Your Vocabulary

Finally, the most effective tool you have in cranking up intensity—and one much better than a boatload of capital letters—is your creativity. Try to think of specific words that convey volume, power, or sense of urgency to the reader.

• “Stop playing that blasted saxophone!” he roared.
• “No!” shrieked the ambassador, flinging up her hands. “Not more smooth jazz, I beg you!”

“No!” shrieked the ambassador. “Not more smooth jazz, I beg you!”

An all-caps phrase gives one the unpleasant sensation of BEING SHOUTED AT, and even in dialogue, it jolts readers out of the scene. Rather than conveying drama and high emotions, using Caps Lock merely shows the writer’s lack of imagination.